Leave Balance Calculator
This Leave Balance Calculator helps employees, HR teams, and managers calculate remaining leave after approved and used leaves. It is useful for payroll planning, attendance compliance, and understanding how many leave days are still available.
This page also explains how leave balance works in real organizations, different leave types, common HR rules, and how leave balance impacts salary, attendance, and compliance.
Calculate Leave Balance
What Is Leave Balance?
Leave balance represents the number of leave days an employee still has available after accounting for leaves already taken. It is calculated from the total leave entitlement provided by company policy.
Organizations use leave balance to manage attendance, ensure adequate staffing, and prevent misuse of leave benefits. Employees rely on leave balance to plan vacations, medical leave, and personal time.
How Leave Balance Is Calculated
The basic formula used by most HR departments is:
Leave Balance = Total Leave Entitled − Used Leave − Pending Leave
Pending or approved leave may or may not be deducted immediately, depending on company policy.
Types of Leave That Affect Balance
Paid Leave (PL / EL)
Paid leave is usually deducted directly from leave balance and affects salary only when balance reaches zero.
Casual Leave
Casual leave is often limited per year and may not be carried forward.
Sick Leave
Sick leave may require medical proof and may be treated differently in balance calculations.
Unpaid Leave (LOP)
Unpaid leave does not count toward leave balance but affects salary and attendance.
Leave Balance Examples
| Total Leave | Used | Pending | Remaining |
|---|---|---|---|
| 24 | 10 | 2 | 12 |
| 30 | 18 | 0 | 12 |
| 18 | 15 | 1 | 2 |
| 12 | 12 | 0 | 0 |
Why Tracking Leave Balance Is Important
- Avoids unexpected salary deductions
- Helps in attendance compliance
- Improves leave planning
- Prevents HR disputes
Common Leave Balance Mistakes
- Ignoring pending approved leaves
- Assuming carry-forward without confirmation
- Not checking policy for unpaid leave
- Using leave without balance awareness
Related Work & HR Calculators
Frequently Asked Questions
Does pending leave reduce balance?
It depends on company policy.
Can leave balance go negative?
Only if unpaid leave is allowed.
Is leave balance same as attendance?
No, but both are related.
Is this calculator accurate?
Yes, for standard HR policies.
Disclaimer
This calculator is for informational purposes only. Always refer to your organization’s official leave policy.